You are here: American University Finance Payroll Schedules

Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Biweekly Payroll Schedule for FY 2020-2021(May 2020 through Jun 2021)

E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Biweekly Payroll Schedule for FY 2020-2021,(May 2020 through Jun 2021)
Pay Period Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

Apr 18 - May 1, 2020

Apr 29, 2020

May 4, 2020

May 15, 2020

May 2 - May 15

May 13

May 18

May 29

May 16 - May 29

May 27

Jun 1

Jun 12

May 30 - Jun 12

Jun 10

Jun 15

Jun 26

Jun 13 - Jun 26

Jun 24

Jun 29

Jul 10

Jun 27 - Jul 10

Jul 8

Jul 13

Jul 24

Jul 11 - Jul 24

Jul 22

Jul 27

Aug 7

Jul 25 - Aug 7

Aug 5

Aug 10

Aug 21

Aug 8 - Aug 21

Aug 19

Aug 24

Sep 4

Aug 22 - Sep 4

Sep 2

Sep 4*

Sep 18

Sep 5 - Sep 18

Sep 16

Sep 21

Oct 2

Sep 19 - Oct 2

Sep 30

Oct 5

Oct 16

Oct 3 - Oct 16

Oct 14

Oct 19

Oct 30

Oct 17 - Oct 30

Oct 28

Nov 2

Nov 13

Oct 31 - Nov 13

Nov 11

Nov 16

Nov 27

Nov 14 - Nov 27

Nov 25

Nov 30

Dec 11

Nov 28 - Dec 11

Dec 11

Dec 11*

Dec 24

Dec 12 - Dec 25, 2020

Dec 21*, 2020

Dec 21*, 2020

Jan 8, 2021

Dec 26, 2020 - Jan 8, 2021

Jan 6, 2021

Jan 8*, 2021

Jan 22, 2021

Jan 9 - Jan 22

Jan 19*

Jan 25

Feb 5

Jan 23 - Feb 5

Feb 3

Feb 8

Feb 19

Feb 6 - Feb 19

Feb 17

Feb 22

Mar 5

Feb 20 - Mar 5

Mar 3

Mar 8

Mar 19

Mar 6 - Mar 19

Mar 17

Mar 22

Apr 2

Mar 20 - Apr 2

Mar 31

Apr 5

Apr 16

Apr 3 - Apr 16

Apr 14

Apr 19

Apr 30

Apr 17 – Apr 30

Apr 28

May 3

May 14

May 1 - May 14

May 12

May 17

May 28

May 15 - May 28

May 26

May 28*

Jun 11

May 29 - Jun 11

Jun 9

Jun 14

Jun 25

Jun 12 - Jun 25

Jun 23

Jun 28

Jul 9

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available

Monthly Payroll Schedule for FY 2020-2021(April 2020 through June 2021)

E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Monthly Payroll Schedule for FY 2020-2021,(April 2020 through May 2021)
Pay Period Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

Apr 1 - Apr 30, 2020

Apr 8, 2020

May 1, 2020

Apr 30, 2020

May 1 - May 31

May 6

Jun 1

May 29

Jun 1 - Jun 30

Jun 3

Jul 1

Jun 30

Jul 1 - Jul 31

Jul 15

Aug 3

Jul 31

Aug 1 - Aug 31

Aug 12

Sep 1

Aug 31

Sep 1 - Sep 30

Sep 9

Oct 1

Sep 30

Oct 1 - Oct 31

Oct 7

Nov 2

Oct 30

Nov 1 - Nov 30

Nov 4

Dec 1

Nov 30

Dec 1 - Dec 31, 2020

Dec 2, 2020

Jan 4, 2021

Dec 31, 2020

Jan 1 - Jan 31, 2021

Jan 13, 2021

Feb 1, 2021

Jan 29, 2021

Feb 1 - Feb 29

Feb 10

Mar 1

Feb 26

Mar 1 - Mar 31

Mar 10

Apr 1

Mar 31

Apr 1 - Apr 30

Apr 7

May 3

Apr 30

May 1 - May 31

May 5

Jun 1

May 28

Jun 1 - Jun 30

Jun 2

Jul 1

Jun 30

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available.

Adjunct Faculty Biweekly Payroll Schedule for Fall 2020
August - December

Fall adjunct appointments are due to HR by August 10, 2020

 

Fall Semester & SOE Online: August 24 – December 4, 2020

WCL Adjunct Faculty: August 21 – December 2, 2020

Payment for Teaching Actions Due to HR by August 28

Fall Semester & SOE Online: August 24 – December 4, 2020; WCL Adjunct Faculty: August 21 – December 2, 2020
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

September 18

8

September 2

December 24

All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.

Kogod School of Business Online Term 4: September 28 – December 12, 2020

Payment for Teaching Actions Due to HR by October 25

Kogod School of Business Online Term 4: September 28 – December 12, 2020
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

October 16

6

September 30

December 24

All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.

SIS Online Programs

Fall 1: August 3 – November 15, 2020

Fall 2: August 31 – December 13, 2020

Payment for Teaching Actions Due to HR by July 31 & August 28

SIS Online Programs
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

F1: August 21

8

August 5

November 27

F2: September 18

8

September 2

December 24

All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.

SOC / SPExS / SPA / CAS Online Programs

Term 5: August 31 – October 25, 2020

Term 6: October 26 – December 20, 2020

Payment for Teaching Actions Due on August 28 & October 23

SOC / SPExS / SPA / CAS Online Programs
First Pay Day Number of Biweekly Payments Revised Payments Due to HR Last Pay Day

 T5: September 18

5

September 2

December 24

T6: November 13

5

October 28

January 8, 2021

All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.

Second Six-Week Session (D) June 29 – Aug 6, 2020 (3 payments)
Online Learning II (F) June 29 – August 15, 2020 (4 payments)

Payment for Teaching Actions Due on June 19

Second Six-Week Session (D) June 29 – Aug 6, 2020 (3 payments); Online Learning II (F) June 29 – August 15, 2020 (4 payments)
Pay Period Payment Revised Payments Due to HR Pay Day
June 13 to June 26 1  June 24  July 10
June 27 to July 10 2  July 8  July 24
July 11 to July 24 3  July 22  Aug 7
July 25 to Aug 7 4  Aug 5  Aug 21
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.

WCL Adjunct Faculty Payroll: Summer 2020

Payment for Teaching Actions Due to HR on May 22

WCL Adjunct Faculty Payroll: Summer 2020
Pay Period Payment Revised Payments Due to HR Pay Day
May 16 to May 29 1  May 27  June 12
May 30 to June 12 2  June 10  June 26
June 13 to June 26 3  June 24  July 10
June 27 to July 10 4  July 8  July 24
July 11 to July 24 5  July 22  Aug 7
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF.


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.